VENDOR CONTRACT TERMS AND CONDITIONS

These terms and conditions are an agreement between the Asian American Council of Oregon/Asian Night Market (hereafter called Night Market) and Vendors, hereafter called Vendor, to display and/or sell goods to visitors from 5 pm  to 10 pm  on Friday, May 23, 2025 at Farmers Market Pavilion, downtown Eugene, 85 E. 8th Ave., Eugene, OR 97401.

1. SPACE AND UTILITIES: Booth space is offered on a first-come basis and the Night Market reserves the right to reallocate Vendor booth space as needed. Power (110v single) is available for an additional cost. Please inquire if this is something you are needing.
2. FIRE AND SAFETY: All Vendors are required to comply with fire and life safety regulations of the city, county, and state. All booth materials or decorations will have to be fire retardant with an approved rating label or proof that the materials have been treated with retardant spray. Items for sale do not need to meet this requirement. MERCHANDISE WILL BE KEPT WITHIN BOOTH AREA. Vendor must provide their own extension cord (14 gauge or greater) with a re-settable breaker and must have an approved cover, if they are requesting power. Night Market reserves the right to terminate this contract immediately if Vendor is not in compliance with said regulations. A Fire Department representative may check Vendor’s booth and has the authority to disallow participation if Vendor is not in compliance. Each booth should have a small fire extinguisher.
3. SET-UP: Vendor will be notified by the Night Market event coordinator for exact set-up time.
4. Vendor will be provided with one 6-8 foot long table and two chairs.
5. Vendors must carry their own liability insurance listing the “Asian American Council of Oregon and its officers” as the additional insured.
6. RELEASE AGREEMENT: In consideration of the granting of permission to participate in the Night Market, I the undersigned, intending to hereby legally bind myself, heirs, personal representatives and all volunteers and agents of the organization I represent, agree to waive, discharge, and release any and all rights and claims for injuries, losses, and damages against the City of Eugene and/or the Asian American Council of Oregon, their officers, employees, thereof, or for any injury or pain to personnel, participants and/or customers. I, and my organization/company are responsible for any such claim and that I am fully insured and bonded. I, the undersigned, agree to the terms and conditions of this contract.
7. Please Note: Your application will not be considered and/or processed until payment is received.